For property owners and managers
For inspection and service contractors
Every inspection,
every building,
one register.
Every client,
every crew,
one register.
Fire alarms, sprinklers, backflow, extinguishers, egress, elevators — what's required, when it was last done, who did it, and the certificate to prove it. Kept by you, for you, whether or not your city ever asks to see it.
The buildings you service, the tests that fall due, which technician is going on Thursday, and the result filed before the van leaves. Your book of business and your register in one system that nobody else has to buy.
No contractor has to sign up for this to work. Most of your providers will never log in.
No client of yours has to buy anything. Your pricing and your book stay on your side.
Why this exists
The city is not your record keeper.
The city is not your record keeper either.
Some jurisdictions run a real inspection platform. Plenty run a portal nobody checks, an email address, a filing cabinet — or collect nothing at all. When the authority does not keep the record, the only copy that exists is the one you keep. Most owners keep it in a folder of PDFs and a calendar reminder somebody set up in 2019.
You test it, you certify it, you hand over a report — and then it disappears into a client's inbox. When the fire marshal, the insurer or the new property manager comes asking, the firm that can produce the history in ten seconds is the firm that keeps the account.
What it costs you
Finding out too late
A month that quietly didn't happen
A test lapses. Nobody notices until an inspection, an insurance survey, a tenant complaint or a claim. By then the fix is urgent, the price is whatever the contractor says, and the paper trail has a hole in it.
Quarterlies slip a month, then two. Nobody is chasing them because nobody is counting them. The revenue is gone, and the lapse shows up on your work, not the client's.
What it costs you
Not knowing what you owe
Not knowing what next year holds
Twelve buildings in four towns, each with its own code cycle, its own insurer requirement, its own lease clause. Nobody can hold that in a spreadsheet, so the register is whatever your contractors happen to remind you about.
You know this month. Next March is a guess. Pricing a multi-year agreement, hiring a fourth technician, or telling a client what renewal costs is all guesswork without a forecast.
What it costs you
Proof you cannot produce
Proof the client cannot produce
The certificate matters more than the test. When it lives in an email thread, a truck, or a contractor's own system, you do not own your own compliance history — and you notice on the day you need it.
Your work is only worth what can be evidenced. Every result filed here stays searchable, exportable and attributable to the technician who did it, for as long as you need it.
Inside the owner edition
Inside the contractor edition
Your register, your schedule, your proof.
Your book, your week, your record.
Set up once from a building type, and the required tests come with it. Everything after that is keeping it true.
Every client's buildings, every test you are on the hook for, and the crew that has to get there.
See it all at once
The compliance matrix
Every building against every program, in one grid. Red is late, amber is due, green is current, grey is not tracked. You find the hole in four seconds instead of four spreadsheets.
Every building you service against every program you cover. The client who is quietly slipping shows up as a row of red before they call you about it.
- Filter by state, jurisdiction, program or why it's trackedFilter by client, program or how the town collects
- Code, insurer, lender and your own programme tracked side by side
- Export any view to CSV for a board pack, a lender or an insurer
Works with paper
Dispatch
Record what you're handed
The crew's week
Most of your providers will never log in, and that is fine. Type in the result from the report they left on the counter, attach the PDF, and the due date moves. Nothing about this product waits on somebody else adopting it.
One row per technician, one column per day. Work with nowhere to go sits in a tray underneath. Only technicians actually qualified for that program are offered, and the board warns you before a day goes over capacity.
- Every provider set to directory-only by default — no login, no invitationSkills and capacity per technician, enforced when you book
- Give guest access only where it saves you typingPrintable day sheets with access notes, contacts and the tests to perform
- Readings captured per test type, not a free-text boxFile the result against the visit and it closes itself out
Nothing closes itself
Deficiencies, priced and chased
Deficiencies, priced and sold
A finding opens the moment it is recorded and stays open until somebody records the correction. Critical gets seven days, major thirty, minor sixty. The quote comes to you for a decision rather than turning up on an invoice.
Every finding your technicians record is a line you can price. Proposals sit in one place with the client's decision against them, so repair revenue stops falling through the gap between the test and the invoice.
- Severity sets the correction deadline automatically
- A full trail: found, priced, decided, corrected, closed — with dates and names
- An impaired system shows as critical on the building, not buried in a reportApproved work you haven't done yet is a number on your dashboard
Control valve not secured in open position
Sprinkler System Annual · NFPA 25, 5.3
The Vane Building · found 4 Aug by P. Duran
Where the town does want it
Submittals, tracked to the receipt
Submittals, filed for the client
Some authorities want the report emailed. Some want it uploaded. Some want it on paper at a counter. Each building carries its own route and its own deadline, and nothing is marked done until there is a confirmation against it.
You are usually the one filing. Every building carries its jurisdiction's route and window, so the submittal queue is a worklist rather than something you remember in the truck.
- Portal, email, paper or nothing — recorded per jurisdiction
- Where the authority runs InspectionSimplified, the hand-off is automatic and confirmed
- Confirmation numbers kept with the result they belong to
InspectionSimplified · IS-2026-40118
Portal · chicago.gov/ezinspect
Paper · date-stamped at the bureau
Collects nothing · your copy is the record
Service agreements & forecast
Know what next year costs
before it arrives.
Know what next year earns
before you sell it.
Put a provider under a one, three or five-year agreement and everything it covers is forecast month by month — with the annual escalator applied, so year four is not a guess.
Price a multi-year agreement off the register itself, then watch the whole term forecast month by month — with the escalator applied, so a five-year deal is a number rather than a hope.
The part that actually saves the month
An outreach clock, not a reminder
A month before each month starts, the agreement opens that month's work for confirmation — with a message already written listing the buildings, the tests and the cost. Confirm it, and the work orders go out. Nothing quietly fails to happen.
A month before each month starts, the agreement opens that month's work for confirmation — with a message already drafted listing the client's buildings, the tests and the price. They confirm, you book it, and the visits land on the board with a qualified technician.
- Lead time you set — 14, 30, 45 or 60 days ahead
- Reach out → awaiting reply → confirmed → booked, with dates against each
- Booking folds into work already scheduled instead of duplicating it
- Defer a month and the work stays on the register, still showing as due
Two products, not one platform
Neither side has to
wait for the other.
These are separate products on separate systems. An owner can run theirs with no contractor signed up. A contractor can run theirs with no client signed up. When both happen to be customers, they can connect the two — and that is an agreement between two businesses, not a merger of their data.
You are here
Owner edition
You pay for it, you run it, and it holds your buildings. Invite a contractor if it saves you typing — most owners never do.
- Your register, your schedule
- Every trade, not just one
- Your spend and your team
The other side
Owner edition
Your client's own system, holding every trade they use — not just yours. They pay for it and they run it.
- Their register, their schedule
- Their other contractors
- Their spend and their team
You are here
Contractor edition
You pay for it, you run it, and it holds your book. Give a client a read-only view if it cuts down the phone calls — you never have to.
- Clients, contracts, renewals
- The crew's week and capacity
- Your pricing and your margins
The other side
Contractor edition
Your contractor's own system, running their whole business. They pay for it and they run it.
- Their clients and contracts
- Their crew and capacity
- Their pricing to everyone else
What never crosses
Results, findings, visit dates and proposals can flow to you. Work you request and the systems you track can flow to them. Everything else — their prices to other clients, their crew, their book — stays on their side, and your other providers, your spend and your team stay on yours. You tick what moves, either side can pause it, and disconnecting deletes nothing.
Results, findings, visit dates and proposals can flow to the client. Work they request and systems they add can flow back. Everything else — your prices to every other client, your crew, your contract values — stays here, and their other contractors stay with them. You tick what moves, either side can pause it, and disconnecting deletes nothing.
The wider picture
One record, three doors.
Compliance has three parties and they all need a different tool. We build for each of them separately, so nobody is using software designed for somebody else's job.
You
The owner
Holds the building and carries the liability. Needs to know what is required, what is late, and where the certificate is.
MaintenanceSimplified for Property Owners
Your contractors
The contractor
Does the work and signs the certificate. Needs a book of business, a crew's week, and results filed the day they are performed.
MaintenanceSimplified for Contractors
Your city
The authority
Enforces the code across a jurisdiction. Needs a register of what is required, what has been filed, and what is overdue across every property in town.
Your clients
The owner
Holds the building and carries the liability. Needs to know what is required, what is late, and where the certificate is.
MaintenanceSimplified for Property Owners
You
The contractor
Does the work and signs the certificate. Needs a book of business, a crew's week, and results filed the day they are performed.
MaintenanceSimplified for Contractors
The towns you work in
The authority
Enforces the code across a jurisdiction. Where a town runs it, what you file is handed across and confirmed automatically.
Questions worth asking first
The honest answers.
Do my contractors have to use this?Do my clients have to use this?
No, and most won't. Every provider starts as a directory entry with no login — a name, a licence and a phone number. You record the results they hand you, exactly as you would file a paper report. Guest access and connections exist for the cases where they save you work, not because the product needs them.
No. Clients start with no access at all, which is how most of them will stay. You send them a certificate the way you always have. The read-only client view and the connection are there if they cut down the phone calls, not because anything depends on them.
What if our city doesn't require any of this?
That is the case this was built for. Where a jurisdiction collects nothing, your register is the only record that exists — and your insurer, your lender and your lawyer will still ask for it. The product tracks obligations that come from code, from an insurance policy, from a lease or loan covenant, and from your own maintenance programme, and treats them equally.
Then you are the only one keeping the record, which is worth more, not less. Firms that can produce five years of history for a building tend to keep that account when it changes hands.
Can I start with one building?Can I start with a few clients?
Yes. Pick the building type and the required tests come with it — an apartment building gets a different starting schedule than a restaurant. Adjust what does not apply, add what the code does not require but you do anyway, and enter the last date each test was done.
Yes. Add a client, add their buildings, choose each building's type and the register builds itself from your programs. Enter the last date on file for anything you have already tested and the schedule starts from there.
What happens if I stop paying?What happens to my data?
Your compliance history is evidence, and evidence you cannot export is a trap. Every view exports to CSV, and every certificate and attached report can be downloaded. The register is yours whether or not you stay.
It is yours. Every view exports to CSV, results and attachments download, and nothing about your clients, pricing or crew is shared with anyone unless you switch on a connection and tick what moves.
How is this different from a work-order system?How is this different from field service software?
A work-order system tracks jobs you asked for. This tracks obligations whether or not anyone asked — a test that nobody scheduled is the whole problem. The register exists first; work orders come out of it.
Field service software schedules jobs. It rarely knows that NFPA 25 makes a quarterly due in eleven weeks at a building nobody has thought about. Here the code cycle drives the schedule, the schedule drives the crew, and the results drive the invoice — in that order.
Is a multi-year agreement worth setting up?
It is where the forecast comes from. Once a provider is under an agreement with a term and an escalator, every month of the next five years is priced, and the outreach clock opens each month's work a month ahead so it gets booked rather than remembered.
It is the difference between selling a visit and selling a term. The agreement prices itself off the register, the forecast shows what the term is worth with escalation applied, and the outreach clock stops months quietly not happening.
Have a look before you talk to anybody
Open the owner edition.
Open the contractor edition.
A working demo, loaded with two real-shaped portfolios — seventeen buildings across Illinois, Wisconsin and Indiana, in towns that run a platform and towns that collect nothing. Nothing to install and nothing to sign up for.
A working demo of a fire-protection firm: six clients, eighteen buildings, four technicians, a full week on the board and five service agreements running. Nothing to install and nothing to sign up for.